Client: Trinmar, Ltd, a Division of Petrotrin, Ltd., Trinidad and Tobago, West Indies
Background: Trinmar is the exploration and drilling division of Petrotrin, an oil and natural gas exploration, drilling, refining, and exporting company. The company is owned by the Government of Trinidad and Tobago, West Indies. Formerly a joint venture of Texaco and the Government of Trinidad and Tobago, Trinmar was experiencing delays in meeting production quotas due in part to a cumbersome and resource-starved procurement system.
Trinmar sought the services of procurement experts to address its procurement problems. As a subcontractor, North American Management provided procurement expertise in the assessment and business process improvement of the Trinmar Procurement System.
Work Performed: North American Management first reviewed current procedures and found numerous deficiencies, including redundant reviews, poor specifications management, and inadequate participation by technical, engineering and end user staff in developing specifications and in the evaluation process, lack of an automated specifications database, lack of standardized terms and conditions, lack of an automated workflow system, redundant reviews, inadequate blanket contracts for frequently purchased services and goods.
North American Management provided value added expertise to the process, by bringing value to Trinmar’s ultimate goal of increased production as well as by meeting their business requirement objectives of efficiency and risk minimization. North American Management analyzed their findings and developed comprehensive recommendations for improving the procurement process including development of: databases for specification and standard terms and conditions; performance based contracting standards; workflow systems for procurement solicitation and contract approval. Recommendations also included: enhancing pre-qualification procedures to ensure qualified contractors and reduce redundant responsibility determination, as well as overall process reengineering that requires technical engineering and end user participation in the development of specifications.